Outlook.pst file remains same size even after deleting emails. Why?

Home Forums Outlook.pst file remains same size even after deleting emails. Why?

This topic contains 7 replies, has 4 voices, and was last updated by  Dexter Morgan 18 hours, 8 minutes ago.

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  • #5243 Score: 0

    Dexter Morgan
    Moderator
    38 pts

    I’m in trouble with the error “deleting emails does not reduce PST size”. Let me tell you what I did. I am using Windows XP & MS office 2007.

    I have 1 PST file (PST_10) which is 3.7 GB in size. I closed my PST file from Outlook & then closed Outlook too. I traverse to the folder where the PST is placed & had made the copy of it & renamed as (PST_11). After that, I opened Outlook & opened my new PST file. Following this, I shift deleted my emails which were there (since June 2011). I did the same procedure with each folder in my PST file. Then I again closed my PST file as well as Outlook.

    When I went back to the folder where the 2 PST’s were stored, I saw the size of the new one has not even reduced a bit, rather the size was increased by few Kbs. Even the renamed option was disabled & I was not able to rename my PST file.

    My main motive to create a new PST file was to reduce the size of it, but even after the deletion, the size remains the same. I am trying to compact the files. But the files are taking so much of time for compaction & I don’t know how much time will it take more.

    If anyone knows what is exactly happening, please let me know. If nothing will work, then please suggest me a suitable method to start a new PST to store my emails.

    Thanks for your support!

    #5245 Score: 0

    Lincoln Burrows
    Moderator
    16 pts

    If you have deleted the emails, the emails will be still there in your PST files, unless & until you perform or run the Compact utility. After that, all the items will be deleted from the recycle bin. But when you compact PST file, all the deleted items will get removed, the free space is reordered.

    Thanks.

    #5246 Score: 0

    Henry Davidson
    Moderator
    31 pts
    #5252 Score: 0

    Dexter Morgan
    Moderator
    38 pts

    Hi, Henry, I tried this method also, But it took a lot of time. Can you please suggest me a quick process?

    #5254 Score: 0

    Henry Davidson
    Moderator
    31 pts

    Well, to fasten up the process you can Compress the file after archiving to remove the space. Follow the below-mentioned steps:

    Click on file >> Account Settings >> Data File >> Select PST file >> Settings >> Compress.

    Hope this will help you!

    #5267 Score: 0

    Dexter Morgan
    Moderator
    38 pts

    Hi, All

    Thanks for the techniques which you all have shared. I am able to move my other folders of Outlook easily but my Inbox is very bulky so it is consuming a lot of time. Even the Outlook is creating an issue while opening. As my Inbox include so many emails which are useful, Please suggest me methods so that I can truncate the files into 3 Folder or many to manage my inbox data easily.

    Thanks.

    #5272 Score: 0

    Kerry Morris
    Moderator
    28 pts

    Hi Dexter,

    I think you should use a third party utility i.e. SysTools Split PST software to break your files & folders for easy management. I also tried this tool to break PST files & found Satisfactory results to divide oversized Outlook PST files into smaller parts. This tool will also help you to divide your inbox files into multiple parts.

    #5275 Score: 0

    Dexter Morgan
    Moderator
    38 pts

    Hi, kerry morris I’m happy that with your help I am able to truncate my inbox items. The tool which you recommended is outstanding & has helped me split my PST files. And guess what I break down the files according to date as the tool offers this option too. I am really very thank full to you for your help!

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