We are publishing a set of old newsletters from our Outlook archive to the company intranet. I need each email as a standalone HTML file with images intact.
Around 200 messages. Save As one by one would take all week. Better options?
How to convert Outlook mail to HTML files?
Solved Email & Outlook
RK
Rachel Kim April 3, 2021
2 replies
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Reviewed by moderators
For a handful of messages File, Save As with Save as type set to HTML is fine. It writes the HTML plus a _files folder holding the images. For 200 you want a batch route.
Fastest built in trick: select all 200 messages, drag them into a File Explorer folder to get MSG files, then process those. That still leaves you converting MSG to HTML though, so it only helps if your converter takes MSG input.
Cleaner is exporting the folder to PST and running it through a converter with an HTML output option, for example SysTools PST Converter. You get one HTML file per message with inline images embedded or saved alongside and the header block at the top. The filenames follow the subject so linking them from an intranet page is easy.
Check one output file in a browser before converting the whole set. Newsletters built with remote images will show broken image icons unless the converter downloads and embeds them, and not all do. If yours does not, pick the embed images option or accept that remote images load only while the original URLs stay alive.
Batch converted the folder with images embedded. All 200 render properly in the browser, intranet page is live.