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Consolidate Archive folders Outlook 2013/10/07 With No Duplicates

Consolidate Archive Outlook folders
Mariya Beckham ~ Modified: June 30th, 2017 ~ Email Client ~ 5 Minutes Reading

How to Consolidate Archive Folders Outlook 2016/13/10/07/03

As we all know, MS Outlook user goes in trouble due to the presence of a heavy bundle of files so there is a need to find a solution to consolidate archive folders Outlook 2010. In fact, it depends on the amount of PST data items and their size. A user can combine the PST files by import/export normally but apart from this user can also use “Master Archive” as an appropriate solution for combining multiple PST files into one. In the following section, you will get to know the reliable solution to join PST files using Master archive in Outlook.

Reasons To Join Archive Folders Outlook 2010:

It is important to consolidate archive folders Outlook 2010 to have the following benefits:

  • To increase the speed of searching and retrieving operations
  • To manage all archive files at one place
  • To move all PST files in newer Outlook version
  • To increase the amount of free space as this process deletes the duplicate data

2 Techniques To Consolidate Archive folders Outlook 2016/13/10/07/03

There are two varied types of methods to accomplish the task of archiving folders Outlook 2010. First one is manual method to accomplish the task and the second method is using the third party tool. If users are going to generate a bulky archive file, I’d suggest them to start with a new PST file which will turn into their “Master Archive”and then they are required to copy content of all the PST archives into a single file instead of consolidating any existing archive. In this way, users will have the backup of the originals if in case, the process goes wrong.

Method#1 Manual Method to Consolidate Archive Folders Outlook

1. Using Import Option:

Using this process, users can directly use the Import option. Before using this method, Users are required to keep these points on mind:

  • Keep the backup of the Original PST file
  • Scan all PST files with Scanpst.exe and protect it from getting hanged
  • Select the destination place in archive File

Location of Import Option in Outlook:

  • Outlook 2013: file → Open & export → Import/Export
  • Outlook 2010: file → Open → Import
  • Outlook 2007: File → Import & Export

Steps:

  1. Open Outlook and Navigate through File → New Items → More Items → Outlook data file.
  2. Navigate through the location to save the new Data file Enter file name and click OK.
  3. Go to File → Open → Import.
  4. “Import and Export wizard” will pop up on the screen. Choose import from another program or file under choose an action to perform and click next.
  5. choose Outlook data file (.PST) under select file type to import from and click next.
  6. Now, click on Browse and choose the file you want to import.
  7. In the end, select the folder to import from and check the box showing include subfolders. Select import items into the same folder and click Finish.

2. Master Archive File:

Steps:

  1. Create a new PST file which will be the Master archive.
    • For Outlook 2010 & 2013: Navigate through File → account settings Data files.
    • For Outlook 2007 & older versions: Navigate through File → New → Outlook data file
  2. Browse the location and enter the new name for master archive file.
  3. Go to File → Open → Outlook data file to connect old archive to Outlook.
  4. Copy the content to new Master archive file.
  5. After the copying process is completed, disconnect the original archive.
    • Outlook 2010 & 2013: File → Account settings → data file
    • Outlook 2003 & 2007: File → Data File Management
  6. Now save the new master file in a default archiving location.
    • Outlook 2010 & 2013: File → Option → advanced → AutoArchive settings
    • Outlook 2003 & 2007: Tools → Options → Other → AutoArchive Settings

Limitations Of Manual Methods:

The manual method to consolidate archive folders Outlook 2010 is a slow merging process because users are required to move or import Outlook PST files and hence, these methods consume lots of time. These processes may corrupt or lose the data while moving files from one place to another.

Method#2 Automated Solution to Consolidate Archive Folders Outlook:

It becomes quite complicated task if users had to perform such a large number of steps which are included in the manual method to consolidate archive folders Outlook 2010. Therefore, the manual method is more time-consuming.
Users should have sound technical knowledge to deal with manual method. There is an alternate solution called as the “SysTools PST Merge Tool” that is a reliable merging tool that allow users to combine multiple PST files into single PST.

Features:

  1. This tool supports batch processing of PST files
  2. This tool provides Three merging options
    • join PST
    • consolidate Multiple PST
    • Join Contacts
  3. This tool is capable to consolidate contacts from multiple PST files to a single PST file
  4. While consolidating archive PST files, this tool is capable of removing the duplicates
  5. This tool can join UNICODE and ANSI PST into single UNICODE type PST file

Conclusion:

Sometimes users want to consolidate one or many files into single PST file. Keeping such users in mind, we have described in this article about how to join archive PST Folders Outlook 2010 and manual steps for the same. We concluded with the fact that the automated solution to merge Outlook PST is a reliable and efficient exporting tool that allows the user to combine multiple Outlook data files in the master archive. Moreover, this tool s capable to consolidate UNICODE as well as ANSI PST into a single UNICODE type.