I need to print emails from Thunderbird, sometimes one for a file and sometimes a whole folder of them for records, ideally to PDF.
Single printing I can manage but bulk defeats me. What handles both?
I need to print emails from Thunderbird, sometimes one for a file and sometimes a whole folder of them for records, ideally to PDF.
Single printing I can manage but bulk defeats me. What handles both?
Single is built in and bulk needs an add-on, so the two halves of your need have two clean answers:
Single, native: with a message open or selected, File, Print or Ctrl+P and in the print dialog choose Save to PDF or a Microsoft Print to PDF style destination rather than a physical printer. The message prints with its header block, sender, date, subject, giving the PDF its provenance. One message, one PDF, entirely built in.
Bulk, the ImportExportTools NG add-on: install it, then right click a folder and its options include exporting all messages, with an export as PDF choice that writes every message in the folder to its own PDF in a chosen directory or a single combined file per its settings. This is the bulk answer Thunderbird lacks natively, a whole folder to PDFs in one operation, named per message so the output folder sorts sensibly.
The attachment caveat, same as every mail to PDF: printing captures the message body and attachment names, never attachment contents, which the same add-on extracts separately through its export attachments operation, the pairing kept together in a records folder. And for the bulk case worth a test first, run one folder through before committing a large mailbox, confirming the naming and format suit your records system, the single folder that validates before thousands of messages.
The choice between them: native print to PDF for the occasional single message filed by hand, the add-on for any recurring bulk records need, and the add-on genuinely worth installing the first time bulk comes up since it also covers the export and extraction tasks this forum's other Thunderbird threads lean on.
Native print to PDF for the one offs and ImportExportTools NG for the folder of 200 records messages, which it turned into 200 named PDFs in one go. Tested one folder first as advised and the naming was right. The add-on is earning its place across several of my Thunderbird tasks now.