Home » Blog » Office 365 » Backup Office 365 Mailbox Data to PST File Format

Backup Office 365 Mailbox Data to PST File Format

Mariya Beckham ~ Modified: June 18th, 2021 ~ Office 365 ~ 5 Minutes Reading

Office 365 is one of the most preferred cloud-based platforms that is used widely in the corporate area. Whenever it comes to perform any demanding task Office 365 is preferred over any other cloud-based platform. But when it comes to taking a backup of Office 365 accounts people resist themselves because of the lengthy and time-consuming process. Backup Office 365 to PST File Format helps the user to access all those mailbox data items at any time. It involves all the ratios of work profiles that cause the Office 365 account to stand still. Today, in this particular we have covered the process that will help you all to get Office 365 backup and will learn to backup Office 365 to PST format.

Problems Faced Related to Office 365 Account

I need to know how to take backup of Office 365 mailbox data in PST file format so that I can get and an easy access to all my data offline. Please suggest me some method through which I can retrieve Office 365 data offline
My Office 365 account is associated for my personal use. But I need some of my emails to Outlook account. Is there any way through which I can get those email from Office 365 to MS Outlook 2016 desktop app. Both the account are different.

These problems can be faced by anyone of you, in this situation you may move around to search for any method that can help you to get Office 365 backup. The process that is related to exporting Office 365 manually is very typical to understand and the possibility of successfully accomplishing these methods is very difficult in that case user can opt of a tool that can help them to export Office 365 mailboxes to PST file format.

Download Now Purchase Now

Features of Office 365 Exporter

The Office 365 exporter tool is one of the best available wizards in the cloud market to take backup of Exchange Online mailbox account. The tool has all new functionality that is used to manage a largely sized mailbox account of Office 365. Some of it most appreciable features are:

  1. Export Into Multiple File Format
    With the help of this Office 365 exporter, users can export Office 365 mailbox to multiple file formats such as PST, MSG, and EML format. It even helps to extract individual message files from the O365 mailbox and save emails with attachments to .eml or .pst file format.
  2. Advance Email Filters 
    The Office 365 Exporter provides multiple filters out options in the mailbox data for conversion. The user can apply a date-based filter to emails, calendars & tasks by setting a ’to’ and ‘from’ date. Backing up important mailboxes or saving them offline could be very easy through this tool.
  3. It can Even take Multiple User Backup
    While logging in as an Admin users can take multiple backups of each mailbox to PST. The Office 365 exporter needs an E3 license assigned to the company’s domain. Also, administrators should access Outlook Web App from the server machine to perform this step.
  4. Option to Pause & Resume
    There is even a pause and resume option that is available in this tool so that users can pause the whole process and can resume the Office 365 export process when required.

Backup Office 365 Emails to PST – How to Guide

Step 1: Download & install the above utility on your computer. Now, launch it and select Office 365 and Outlook as the source and the destination.

Step 2: Now from the given list of mailbox categories select the email option and use the selective data filter provided in this tool. It allows users to download the specific data from a particular date range and hit the Next button.

Step 3: In this step use the Office 365 admin account credentials i.e Admin ID & Application and login to this utility and click on the validate button.

Step 4: Now, in this step define the path and the destination for the resultant PST file to your computer and proceed to the next step.

Step 5: Select the desired mailbox from the given list and click on the Start backup button to Backup Office 365 to PST File Format.


Rather than going deep into a manual process to backup Office 365 to PST users can download this amazing Office 365 Exporter tool to get all their email data in PST file format. The whole process becomes very fast and easy with the help of this automated tool.

By using the above-mentioned tool, anyone can easily backup emails from Office 365 to PST file format without any hassle.


How can I check the performance of this software in order to backup Office 365?

In order to check the working performance of this software, users can easily download the free demo version. The demo versions work fine and users cause this version to backup 2 office 365 accounts for free. For further backup, they need to purchase the full version.

Does this software keep data structured in the same format after the backup process?

Yes, this software keeps the user data structured and intact throughout the whole backup process moreover it maintains the folder hierarchy as well.

Is there any tech support just in case we get any trouble while backing up?

Yes, 24/7 technical support provided for all users in order to troubleshoot any trouble faced by users. However, this is an error-free solution, that ensures maximum data protection and integrity.