How to Combine Inboxes in Outlook

Anuraag Singh ~ Modified: March 23rd, 2022 ~ Merge ~ 5 Minutes Reading

Summary: Do you want to organize the folders in your Outlook Inbox merge inboxes? Have you ever had many inbox folders on your email account? If that’s the case, this article will teach you how to organize and manage several Outlook inboxes professionally. To help you grasp today’s topic better, below are some user queries regarding it.

“I’m utilizing Outlook 2016 to do my work.” By chance, I found several inboxes in Outlook 2016. I’d want to combine them into one inbox. Is it even feasible to do so? Please tell me how to get all of my emails to appear in a single Outlook inbox.”

“I’m wondering whether there’s a way to connect the Outlook inboxes of many IMAP accounts.” When you use POP3, they all go into one inbox, but when I moved to IMAP, I had to click on each account’s inbox separately. Thank you sincerely!”

Yes, the answers to both questions are correct. You may merge the inboxes of separate accounts in Outlook using a few methods. For combining inboxes in Outlook from different accounts, both manual and automatic options are available. So, in order to correctly organize Outlook inbox folders, you may choose the one that best meets your needs.

Also Read: How to Merge PST file without MS Outlook

Manually Combine Inboxes in Outlook

To avoid data loss or injury, make a backup of the Outlook data files before starting the process.

Open Outlook and select File > Account Settings from the File menu.
In the Account Settings dialogue box, click the Email tab.
Select the email accounts you want to combine.
In the dialogue box, choose the Change folder option.
Select the folder as the storage place for a certain message.
Existing folders, such as the inbox, or new folders are available.
You may create any number of extra folders, such as inbox, account 1 or 2, and so on.
When you’ve chosen the folder, click OK.

Using Automated Solution to Organize Outlook Inbox Folders

Merging Outlook inboxes into one is a fantastic way to organize them. The manual procedure mentioned above will allow you to quickly combine inboxes in Outlook. However, you must follow the same procedures for each email account that you wish to merge. As a result, the user may use the PST Merger Software to combine many PST files into one. This is often regarded as the most effective tool for combining data files without destroying the original folder structure.

To begin, download and run the utility by clicking the following link:

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To combine Inboxes in Outlook from separate accounts, follow these steps:

To load PST files, click the Add File, Add Folder, or Search File option.
Click next after selecting the Merge option.
Choose the necessary folders. Select Merge into an existing PST file and the file or folder into which several inboxes are to be combined from the drop-down menu.
Choose filters and criteria to replicate.
To begin the procedure, click next.

merge pst files

Why Should You Use PST Merge Tool to Merge Multiple Outlook Inboxes?

When the manual way fails, this is the finest solution to arrange Outlook inbox folders and make all emails show in one inbox. It has a number of sophisticated features, including the following:

The Interface that is simple to use
Utility that is both safe and secure
By making a new folder, you may join PST files.
Merge inboxes in Outlook without duplicating things
Outlook has the ability to combine contacts folders.
Merge into a new PST, an existing PST, or an Outlook Profile
Outlook 2019, 2016, 2013, 2010, and other versions are supported.
Outlook has a feature that allows you to combine and delete duplicate emails.

Users’ Frequently Asked Questions

How can I Combine inboxes in Outlook without duplicating anything?
To finish this assignment, follow these steps:

Launch the Merge Outlook PST Software and import the.pst files.
Select the Merge option.
Now, Select Merge in Existing PST File from the drop-down menu.
Select the next option. It’s finished now.

What’s the best method to keep Outlook Inbox organized?
Merging inboxes in Outlook is the easiest approach to organize and manage them. Once combined, you may browse several Inbox folders in one and prevent data loss concerns.

How can I combine inboxes in Outlook Accounts?

Launch the Account Setup Wizard.
Select Email from File >> Account Setting 3. Select the account whose inbox you want to merge 4. Click the Change Folder button.
Choose the place where you want the emails to be saved as the destination folder.

Suggestion from the author

We’ve walked you through the process of manually merging numerous inboxes in Outlook. However, the manual technique has significant drawbacks, such as no assurance for merging inboxes, the potential of data loss, and time consumption. It is definitely advised to utilize a professional solution to remove all of these drawbacks. This allows the user to merge the inboxes of numerous accounts without having to duplicate them.