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Convert EDB to PDF- Backup MS Exchange Mails to Portable Document Format

Mariya Beckham ~ Published: 30-Nov-2020 ~ Exchange ~ 5 Minutes Reading

Know How to Convert EDB to PDF File Format


In this article, we are going to discuss the conversion of these file formats. Why user needs to transfer their file formats. What are the consequences that make a user’s think to convert EDB to PDF format? What problems did the user’s face while doing this or when they are in this situation what happens to their data as well. Users can easily perform the conversion of Exchange database file to Portable document file format with the help of solution mentioned here.

Every user needs to be independent to access their data. If the user may be in that place where they can’t access the Microsoft Exchange Server, so they cannot access their data. So, it is important for them to take a backup in a portable form that means to take their data in the Portable Document Format i.e. PDF File Format. We here also tell you how to get out of these situations or how to convert in PDF file.

Needs to Export MS Exchange Emails to Portable Document Format

  • The user only needs to convert their data in PDF format.
  • When a user needs to backup his mailbox in separate folders.
  • The user needs to access their mails without any dependency.

Convert EDB to PDF File Manually

In this, the user needs to open each mail one by one and then save it with option print (ctrl+p) and then save it as a PDF file. So this method takes a lot of time of a user. It can’t save multiple files at same time. If the file you saved is lost then you have to again perform the whole process.

Limitations Of Manual Method:

  • Data loss
  • Time-consuming
  • The user cannot convert multiple files at one time.

Automated Wizard to Move/Convert EDB to PDF File Format

One can go for a third-party solution to make this conversion easily. Here we will recommend one of the best applications i.e Exchange Recovery tool to convert offline/dismounted Exchange database file to PDF and recover Exchange EDB files without losing any data. This utility can make it easier to convert EDB files to PDF format without any technical knowledge and save time of users.

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This utility is more effective than the manual method in every way. By using this user is not dependent on the other things to access their data from MS Exchange by converting them into Portable Document Format. It supports public folders, private Exchange database file and STM (Streaming Media File).

The software also provides different file formats export options which help users to export Exchange database file to PST, EML, HTML, MBOX, PDF, MSG along with various Exchange mailboxes. Users can easily download Exchange mailbox to PST file in a hassle freeway.

Quick and Advance scanning mode of this advanced software recover Exchange database file from corruption. If the EDB file is minimal corrupted click on quick scan and for severely damaged .edb file select the advance scan. This option also recovered permanently deleted mailboxes and data items.

When the Exchange data file is recovered from corruption, users can export the healthy EDB mailboxes directly to the Live Exchange Server, Office 365 and multiple file formats. You can easily export all mailboxes in database to PST Exchange 2010, 2013, 2016.

Users can selectively/multiple export public folder, Exchange database mailbox and data items to the selected export option with no data loss.  The software allows you to easily perform Exchange 2010 export public folder contacts to PST file in a simplified way. It generates an export report automatically which saves the success and fail count of exported data in CSV file format.

Key Features Of Automated Utility

  • Export recovered offline EDB data to PDF format
  • It creates Outlook file in UNICODE format, so no file size limitation
  • Multiple settings to save the Exchange database file in portable document format
  • Maintains internal structure of folders while repairing corrupt Exchange 2010, 2013, 2016, etc
  • Export your emails according to the categories like Mail, Contacts, Calendar & Tasks
  • Provide Categories, Date filter, and File naming convention options
  • PDF Bates Numbering and stamping. In this user can set PDF page number according to the position
  • Compatible with all versions of Microsoft Exchange Server, Windows OS, and MS Outlook version

Working Steps to Convert EDB to PDF File

Step 1: Download > Open the software SysTools Exchange Recovery

download software


Step 2: Click on Add File > Load offline/dismounted Exchange database file > Click on the Add button

select add file

Step 3: Preview offline EDB file, mailboxes and data items > Click Export

preview exchange database file

Step 4: Select the Exchange database file > Click on PDF export option > Select the advance settings

click on advance settings

Step 5: Now make the PDF Settings to convert EDB to PDF. It provides 3 options:
General Settings: It has Naming Convention, Categories, Apply Date & Time Filter options are available
Page Layout: In this, the user can create a layout with Page Margin & Page Layout options
Bates Number: User can number the pages in 2 types Date Stamp and Bates Number Format

pdf advance settings

Step 6: Now click on the Save button to save the settings.

click on save button

Step 7: Select the browse button to set target file path > Click on the Export button

click on export button


The result we get is that the professional third-party tool is more convenient than doing itself method (Manual method) to convert EDB to PDF file. In this, the user can backup all their Exchange mails in different folders as needed. There is no data loss during this process. Using the tool user can recover their Microsoft Exchange data that was hard deleted.

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