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How to Export G Suite Emails Effectively- Best Methods 2020

Michael Scofield | Modified: 2020-09-18T12:18:32+00:00|Backup, Email Client, Tech Query, Technology | 7 Minutes Reading

How to Export G Suite Emails Effectively- Best Methods 2020

G suite is also referred as Google Applications in work, it is one of the most popular cloud-based tool which is used for sending emails to individual or group of people, managing tasks using calendars, creating contact groups, and saving list of recipients for business applications, schools, universities or personal use. Now, export G Suite emails could be a question that might arise. It is fascinating to have a Google account, we all have google accounts some of us even have more than one accounts. So, managing that data becomes crucial. Now the question may arise, how to export G Suite emails which are answered below.

Data is the most important thing that our applications store, it is important to have back up for that data. Missing on the data that was stored in the past email account is terrible. That is why exporting G suite emails is of vital importance. Data migration for the G suite could be done in various ways using Google Takeout and SysTools Google Apps Backup.

how to export g suite emails

Methods to Export G suite emails:

There are basically two most effective methods that could be deployed to backup G suite email. One is manual and the other is tool based. You can easily use any of the methods and migrate your data to G suite easily. Exporting G suite mail data could cause some problems which are also explained in the later section of an article.

G Suite Takeout/Export Method

This is an easy and manual method which is used for exporting G Suite emails. Moving your data to a new account is difficult and time-consuming. The worst thing about migrating your data is downloading everything and then copying it to a new place. G suite though reduces the trouble to some extent. How to export G Suite emails could be enlisted below in both the methods.

  • For G Suite Admin Accounts

    If you have a G suite Admin account, you can easily copy bulk emails, calendars, and contacts of your team. All you have to do is go to Google Admin Account and sign in using your admin account.

    admin console

  • Then select the Data Export option from the “<” icon. Select what you want to import and click on the Continue button.

    data export

  • Click Start Export to start the process.

    start export

  • You will receive an email from which you can export G Suite data of all user accounts without any issues.

    Another way is to login Google takeout admin, then select Migration option and select what you want to import and click on continue button.

    You can choose the mailing server of your company’s past email account and import the emails from other Gmail account, Microsoft Exchange, G Suite account, or IMAP servers. You can also import all the information of all most every account at once by logging in with the admin credentials of your server. Also, it is possible you might not want to download everything that is why you can customize your download according to time and date and continue.

    All you have to do is match your new G Suite account to your old server. Once it is done, you can add an individual account using + sign in the G suite migration wizard and the email copying will begin.
    Once copying is done you can have all your messages that were in your old email account. Also, you can migrate your contacts and calendars too.

  • For individual or personal Accounts export G Suite email

    Google has a tool known as Google Takeout which could be used to download almost everything in your Google account. Go to this link Google Apps Takeout and sign in to your google account. Now, select things you want to import by selecting the checkbox. you can choose from various options like google calendar, google contacts, google drive, Gmail, google photos, etc. To know how to export G Suite emails you can follow the below steps:

    • Step 1: Once the Takeout web page opens, click Deselect All.

  • deselect all
    • Step 2: After selecting Mails, press Next Step button from the below dialog box.

  • google takeout method demo
    • Step 3: Select Send download link via email option.

  • google take out demo to export G Suite emails
    • Step 4: After selecting the button “Create archive“, the archive will be created.

  • create export option
    • Step 5: After the archive is created you can download the archive to your local machine or desktop. Click on Download button on the right side of your archive created, a zip file will be downloaded to your system in which you contain all the information. You can also create a new archive by repeating the above steps.


    • Step 6: Open this zip file on your machine and you can import all the email data easily without any issue.

Limitation of exporting G Suite email using Google Takeout method:

though there are various problems that a user might face while exporting G Suite email data. Some major challenges which are enlisted below:

  • Back up of G Suites could only be created by a full backup
  • *.mbox format is used for email exporting
  • The only organizational version of G Suites can be backed up manually

How to export G Suite emails using SysTools Google Apps:

G Suite /Google Apps Backup Tool could be used for creating data backup for emails, import, and export various files into different email formats [like pst, msg, eml, and mbox] and have offline access of the data files. It is an effective tool that could be deployed to export G Suite mails easily. You can use the free trial version of the “SysTools Google Apps Backup tool”.

download tool

Step 1: First of all install the tool and run the application SysTools Google Apps Backup.

systools email backup

Step 2: Once the SysTools Google application is installed and running, you can go to the welcome screen and click on the button back up. Select the user type like a single user in this case. After selecting the mode user can enter the credentials of the user account.

email backup tool

Step 3: After entering the credentials click on OK button. A new window will open in which you will have to sign in to your account and allow the SysTools Google application with permissions. After the permission is allowed you will get this below the window and After this, all you have to do is, list the username and password and click next.

systool email backup tool to export G Suite emails

Step 4: Now select the file type (PST, EML, MSG, MBOX) in which you would like to have back up in. Also, Configure options if you want to customize backup according to time interval etc. And select the data categories you want to include in your back up.

systools email backup tool to export G Suite emails

Step 5: Then specify the destination for the backup and click the start button. After the download is completed, click on OK button and you would be having your desired backup.


The above article explains the best methods of how to export G Suite emails both manually as well as a tool based. It also explains the problem that might be encountered while exporting G Suite email and ways to resolve it. This article also enlists the limitations of the Google Takeout method and suggests the expert method that is SysTools Google Apps. You can try any method that suits your requirements. Both methods could be used effectively to backup G Suite email.

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