How to Convert Outlook Email to HTML Format – Popular Methods
Are you an Outlook user but need to convert your data in HTML format? Do you want to export PST data to HTML to view it by simply using your web browser? Stay tuned, as this blog is going to explain two easy methods to convert Outlook email to HTML.
Why HTML File Format?
Since Outlook data is stored in PST format and this file type is not compatible with any other email client, users find it difficult to access its data without Outlook. So, people look to save the emails in HTML format to view them easily in web browsers like Chrome, Edge, Firefox, etc. After all, HTML is deemed as one of the best file formats to save email messages. If someone works with Microsoft Outlook or has orphan PST file and wants to open data quickly, they can go for PST to HTML conversion.
Techniques to Convert Outlook Emails to HTML Format
There are two commonly-used techniques to convert Outlook email to HTML file format. These are the manual method and the smart method. Here, we will discuss both techniques for you.
First, let us start with the free manual method that requires Microsoft Outlook.
Manual Technique to Save Outlook Messages in HTML
To convert Outlook emails to HTML format with manual options, follow these steps:
- Start Outlook email client on your computer.
- Open the email that you want to save in HTML format.
- After that, go to the File menu.
- Then, choose the “Save As” option.
- A window will appear pop-up on the screen. From it, you have to choose the folder where you want to save the converted data.
- Also add a file name and choose HTML as the Save as type.
- Click on Save to convert Outlook email to HTML.
Limitations of the Manual Approach
The manual approach we just discussed above is easy to perform. But it is only suitable for single email conversion. If the requirement is to convert multiple Outlook emails manually, users need to perform this same method repetitively. Thus, the process will become lengthy and time-consuming for the users.
User Query –
“I have come across an orphan PST file that I need to access and read some emails. I do not have Outlook installed on my computer and neither wish to do so. So I am considering other ways to view emails without Outlook installation. I have read that saving Outlook emails to HTML is a good option, but I am unaware of the technique. Can anyone suggest to me a viable approach to export PST data to HTML without Outlook? I will be ever grateful. Thanks.”
Automated Solution to Convert Outlook PST to HTML
As you have read in the earlier section, it becomes really tedious for the user to perform bulk Outlook emails in HTML format. Nowadays, people do not have time to perform such lengthy processes. Hence, people choose to use some smart solutions like Outlook PST Migrator for this purpose. This application is the perfect software to save PST messages in HTML.
Besides converting Outlook emails, the software can also save other PST data like Contacts, Calendars, Notes, Journals, Tasks, etc. Not only that, but they can also use this program to export Outlook data files in different other formats like MSG, EML, VCF, ICS, etc. This application can also process orphan PST files without Outlook installation. Using this utility, date-based email conversion and selective email migration are also possible.
Steps to Save PST Email Data to HTML
Step 1: Download and install PST to HTML Converter.
Step 2: Browse and add PST files.
Step 3: Preview Outlook emails.
Step 4: Choose HTML from the Export file list.
Step 5: Apply advanced settings and click on Export.
Outlook PST file needs Outlook installation to access the data. But, not having MS Outlook should not be a hindrance on your way to access the data file contents. Converting the data to HTML is a great option for you. If you save Outlook PST email to HTML, you will be able to open and read the Outlook data in a web browser.
This software also converts Outlook data into other file formats. For example:
- Outlook to MBOX
- Outlook to Plain text
- Outlook to PDF, and many more…
Conclusion
All web browsers support HTML file format and for this reason, people often want to convert Outlook email to HTML. By doing so, users can open PST data on browser without installing the Outlook application. This blog discussed some popular methods with step by step guide. Users can choose the methods based on their needs and apply them without facing any trouble. Since the software allows a quick and hassle-free way for PST to HTML export, this should be your choice for multiple email conversions.