Free Ways to Move Emails from Lotus Notes to Outlook 2019, 2016, 2013
For the past few years, the Lotus Notes email platform is losing its popularity among organizations due to various reasons. So, users are moving from Lotus Notes to Outlook and other email platforms. MS Outlook is one of the most versatile and feature-rich email clients that can be used with Exchange Server. So, it attracts most organizations looking for a Lotus Notes alternative.
When from one platform to another, the major challenge arises when the user needs to keep the data intact. Similarly, in this scenario, users face various issues at the time of exporting emails. Thus, in this blog, we are going to explain a free method to export emails from Lotus Notes to Outlook. Moreover, we will also explain some simple tricks to overcome all the limitations faced by users when going through this migration.
What Makes Users Migrate From Lotus Notes to Outlook?
When it comes to the need of moving Lotus Notes to Outlook 2019, 2016, then it can vary from user to user. Additionally, it also depends on the organization’s requirements. However, the most common reasons that lead to such migration are the benefits and security level provided by Microsoft. With Outlook, one can even work in offline mode. Although Lotus Notes is more secure, it is needlessly complex and has a high maintenance cost. Microsoft Outlook, on the other hand, has a user-friendly interface, less maintenance cost as compared to Lotus Notes, easy data sharing, multitasking ability, etc.
Free Way to Move Emails From Lotus Notes to Outlook Manually – A Tough Job!
The Lotus Notes to Outlook email migration process is divided into two steps. First, the user has to export Lotus Notes NSF files into CVS file format and then import the CSV file into Outlook 2016/2013/2010, etc.
Step 1: Export Lotus Notes Emails into CSV File
- Open the Lotus Notes application on your PC.
- Now, select the mailbox you want to export, then go to File | Export.
- Select the save as type: Comma Separated Value.
- From the CSV Export window, select the desired options and hit OK.
- The export data is saved in CSV format at the destination.
Step 2: Import CSV File Emails into Outlook
- Firstly, start Microsoft Outlook.
- Click on File | Open and Export | Import/Export.
- In the next window, select Import from another program or file.
- Next, choose the Comma Separated Values as the file type to import and hit the Next button.
- Click on the Browse button and select the Lotus Notes CSV file.
- Select the folder in which you want to import the contents of Lotus Notes CSV file.
- Finally, click the Finish button to move emails from Lotus Notes to Outlook.
The primary usage of a CSV file is to store records and contact information. It is never meant to be used for storing email messages. Plus, it discards all the attachments. So, while this method is technically possible, it will change the email attributes, remove your attached files, and won’t preserve data integrity. So, use it at your own risk!
However, the manual procedure is associated with various shortcomings such as time-consuming process, chances of data loss, need technical knowledge, no selective folder export option, folder to folder mapping, etc. Thus, it becomes very difficult for the user to export mails from Lotus Notes to Outlook via a manual solution. Moreover, if the manual method is performed incorrectly then it can also lead to data loss situations.
Now, How To Escape From Such A Situation?
Eliminate All Drawbacks with Expert Recommended Solution
One can overcome all the shortcomings associated with the manual procedure via a smart solution that is SysTools Export Notes. With this NSF to PST conversion method, one can easily migrate Lotus Notes files to Outlook in a seamless manner. The software is capable to convert all Lotus Notes data including emails, contacts, calendars, tasks, notes, journals, etc. into PST file format. Moreover, the utility is integrated with amazing features to convert emails with attachments, preserve folder structure, bulk migration, selective data conversion, remove message encryption, etc.
How to Overcome Manual Method Limitations via Expert Tool?
In this section, we are going to explain different tricks associated with the software to eliminate drawbacks of the manual method.
- Drawback 1: Time-Consuming Method
Solution: With this tool, one can easily import Lotus Notes address book to Outlook and database items including emails, calendars, tasks, etc. in just a few clicks without any data loss issues.
- Drawback 2: No Selective Export Option
Solution: The software allows the user to convert the selective folder or NSF file component from the Lotus Notes database. So, the user can convert any required emails into PST file format via using the Date Filter offered by the tool.
- Drawback 3: No Support for Canonical Name
Solution: The tool provides the Canonical Name customization feature. This feature permits the user to set one SMTP name format for all canonical values or specify an individual one for each in a CSV file and use it.
- Drawback 4: No Support For Encrypted NSF Emails
Solution: The utility is designed with advanced algorithms which makes it capable enough to convert even encrypted NSF emails into PST file format. One can also open, view and export an orphan NSF file into PST file format.
- Drawback 5: No Mapping Option
Solution: The Lotus Notes to PST Converter software provides the option to map the folders of Lotus Notes database with Outlook. The user can easily map NSF file inbox with inbox in Outlook.
- Drawback 6: Technical Expertise Required
Solution: The tool is designed with a user-friendly interface which makes it hassle-free for both technical and non-technical users to work with it. No technical expertise is required to operate and work with the tool.
Also read: Can Outlook Open NSF Files?
Lotus Notes to Outlook Migration: No, More Complicated Task!
In the above section, we have explained two different approaches to move emails from Lotus Notes to Outlook. Many users who opt for the free manual method have to face multiple issues. Thus, a reliable solution is explained to eliminate all the drawbacks associated with the manual approach. With its ease of use, you can carry out Lotus Notes to Outlook email migration process in a trouble-free manner.